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┌┬─────────────────────────────────────────────────────────────────────┬┐ ││ B I B L Release 5.11 ││ └┴─────────────────────────────────────────────────────────────────────┴┘ This documentation covers both the SHAREWARE and REGISTERED versions of the package. Where information pertains to one version in particular, it will be noted in the text. An [R] appears in the left margin when a registered-version-only feature is discussed. ** S H A R E W A R E V E R S I O N ** Non-registered users of this software are granted a limited license to make an evaluation copy for trial use on a private, non-commercial basis, for the express purpose of determining whether BIBL meets their needs. At the end of this trial period, (30 days) you should either register your copy or discontinue use. A BIBL registration licenses you to use the product on a regular basis. Registration provides you with access to the GMUtant Online BBS ((703) 323-3100) as a registered user--where you may download the latest registered release, receive support, leave questions or requests for enhancements. The registered version of BIBL does not contain the opening registration reminder and has expanded capabilities. Registering BIBL will also allow you to download special programs from the GMUtant OnLine BBS--for example, BIBL286 is a version of BIBL using machine code for the 80286 or 80386 processor. This allows BIBL to take better advantage of these CPUs and creates a slightly smaller BIBL5.EXE file. BIBL5IN supports reading ASCII files into BIBL--e.g., use data you download (from BRS, Dialog, CD-ROMs, etc.) to build your database. Registration requires a contribution of $ 25.00 to the author, as a reimbursement for the time spent working on this program. BIBL source code is available for a payment of $ 80.00 ($25.00 for registration, $ 51 for source, $ 4.00 for postage and diskette by return mail). If you have registered a previous version of BIBL, you are also a registered user of any subsequent version. You may upgrade at any time by sending $ 4.00 to the address below. The latest version will be sent. Send your name, address and registration payment to: Clyde W. Grotophorst Route 1, Box 296 Hamilton, Virginia 22068 ** CREDIT CARD ORDERS ** You may also order the registered version of BIBL from Public (software) Library with your MasterCard, Visa, American Express, or Discover Card by calling 800-2424-PSL or 713-524-6394 or by FAX to 713-524-6398, or by CompuServe to 71355,470 or by mail to PsL, P.O. Box 35705, Houston, Texas 77235-5705. These numbers are for ordering only. The cost is $ 29.00 which includes a copy of the latest registered version to you by return 1st class mail. We've included sample records with BIBL for demonstration purposes. The sample database and index are inside B5DEMO.EXE. Type B5DEMO at the DOS prompt to extract these files. You may delete BIBL5.DAT and BIBL5.IX when you are ready to begin entering information you want to keep. To see the sorts of things included in the sample file, and to study how you might use the fields in a BIBL record, activate BIBL5 then press L, the last record in the file will display. Press [B] to move backward through the file. Q U I C K S T A R T Copy BIBL5.EXE to a sub-directory on your disk (e.g., C:\BIBL) then type BIBL5 to activate the program. Empty versions of the needed files (BIBL5.DAT and BIBL5.IX) will be created. If you want to use the sample database instead of beginning with an empty one, type B5DEMO before running BIBL. This will extract the demonstration files (BIBL5.DAT and BIBL5.IX). When you're ready to begin with your own data, delete BIBL5.DAT and BIBL5.IX, then reactivate BIBL. BIBL Features [SHAREWARE and REGISTERED]: - menu-driven. - easily understood user interface (bounce-bar menus or accepts first letter of each command). - five indexes are maintained (in a single file) for fast retrieval and sorted extracts (author, author/title, title, subject, and descriptor). - up to 8 words from the descriptor field are indexed individually. - produces bibliographies in three forms (brief, annotated and full) based on information in any field. Each bibliography is sorted by author, then within author, by title. - user-selected fields for output (soft return option available). - when no match is made on an indexed search, BIBL displays where in the index your query would have appeared (near misses). - produces a wide variety of lists (in ASCII form) which may be printed or edited with any word-processor that accepts ASCII files for input. - Global change for subject field supported. BIBL will count number of affected records before initiating change, if desired. - if desired, BIBL will run in a 'read-only' mode. This allows copies of your database to be accessed by the public but protects against editing, deleting or otherwise modifying the database. - BIBL offers an ASCII file viewer that supports a mouse, and is moveable, resizeable, and ZOOMable. - BIBL reserves memory (heap) for indexes in a dynamic fashion--improving retrieval speed. - Index graph shows progress as indexing/reindexing occurs - ability to print or save to disk any individual record. - main menu screen always reports number of records in the file and whether a file of saved records (SAVEFILE) exists. - empty records (e.g., after deletions) are used as new records are added. - 2 - Features (continued): - Boolean OR and AND searching supported for descriptor field. - Selected reports (list of subjects, list of titles, etc) may be viewed onscreen and/or sent to disk. - BIBL can produce a comma-delimited file of the database. This allows import to dBASE or other DBMS packages. - any ASCII file may be used for display when I (INFORMATION) is pressed on the main menu. - Shell to DOS (uses heap compression to free as much memory as possible). - Install editor/viewer. Allows user to install an external program for use as the editor/viewer under File Maintenance options. The REGISTERED version adds these features: - A larger percentage of free RAM is devoted to in-memory index storage (30% of RAM remaining after BIBL is loaded). This greatly speeds retrieval and reduces disk I/O for larger databases. - External editor. The registered version uses advanced memory management to swap most of BIBL out of memory (to disk or EMS if available) during this process, allowing use of very large programs (e.g., WordPerfect 5.1) as the editor. BIBL shrinks to a 60K kernel in memory, all other RAM is devoted to your second application. - Bibliographies (option D under EXPORT) as well as other reports may be created in 'word-processing' form (this will put soft returns in your file within a given citation, hard returns between them). This makes it much easier to do subsequent editing of your bibliography with a word processor. - Bibliographies. Registered version supports export of records based on ANY field in the record, not just Author, Publisher, Subject, or Descriptor. - BIBL will run in 43/50 line mode. - BIBL can be configured so that BIBL5.DAT and BIBL5.IX are on a different drive (often helpful in networked environments). - 3 - I N S T A L L A T I O N Copy BIBL5.EXE and BIBL5.HLP to a sub─directory. If you want to experiment with the sample database we provide, copy B5DEMO.EXE to this sub-directory as well. Type B5DEMO at the DOS prompt to extract the demostration files, then type BIBL5 to activate the program. After you have experimented with the capabilities of BIBL using the demo database, delete BIBL5.DAT and the BIBL5.IX file. When you next activate BIBL, it will create new empty versions of these files. Be sure your CONFIG.SYS file contains the following minimum values: FILES=20, BUFFERS=20. REGISTERED USERS: If you intend to use a large program like WordPerfect as your external editor, you may have to increase these numbers. We have found that FILES=30 should suffice. S Y S T E M O V E R V I E W BIBL (rhymes with nibble) is a simple to use online catalog for your personal library. Written in Turbo Pascal 6.0 and using full B-tree indexing (thanks to TurboPower's B-Tree Filer package), the system is fast, small, and very efficient. Menu-driven, BIBL can be used to track your book collection, article reprints, index your vertical file, manage a small office library, and so on... In most areas bounce-bar menus are used. To select a particular option, move the bar via the cursor until your desired operation is highlighted, then press RETURN. If you're a touch typist, you might prefer pressing the initial letter of the choice you wish to make (e.g., Press S to activate SEARCH). Command Line Switches If on a monochrome monitor you find you can not clearly read the various BIBL status line displays, activate program with an '/m' switch (for mono), e.g., BIBL /M <cr>. OPAC (Online Public Access Catalog) . If you want to have others use your BIBL database but don't want them adding, deleting, or editing records, begin BIBL with the /p switch. This activates OPAC mode, disabling writing to the database (BIBL5.DAT). You may use both the mono and opac switches, or just one. To use both you would begin BIBL with the following command line: BIBL /m /p <cr> - 4 - ** Registered Users ** [R] BIBL will also run in 43 or 50 line mode (EGA or VGA) if you [R] start the program with a /v switch. BIBL will automatically [R] detect the resident hardware and make the appropriate setting. [R] Upon exit, the 25 line mode will be restored. If you use [R] WordPerfect 5.1 as your installed editor/viewer, and are [R] BIBL in the 43/50 line mode, your call to WordPerfect will [R] switch that package into 43/50 line mode as well. I. ADDING RECORDS TO THE DATABASE The database is limited to 2 billion records although you'll probably run out of disk space before that becomes an issue. To begin working toward that 2 billion, press A as the main menu is displayed. A blank record will appear on the screen. Enter data in the highlighted fields. If you want to skip a field, just press RETURN when the cursor is inside that field's highlighted box. When you are finished, either press return when the highlighted box is in line 6 of the note field, or press ESC. BIBL will then ask you about the disposition of this record, via an 'OK to file' prompt. Answer: [Y] Yes, file record. This will add the record to the database and update the index file. [N] No, edit Record. This returns the cursor to the first field of the record, allowing you to continue editing the information. [A] Abort. This abandons the information and returns you to the main menu. BIBL INDEXING Five indexes are maintained in the single file BIBL5.IX 1) the first 20 characters of the author field, 25 characters of the TITLE field, the entire SUBJECT field, each word (something with a space before and after it) of the DESCRIPTOR field (must be more than a single character), and a fifth index used to create temporary sorts (by call number, author/title, etc.). Information is stored in upper case in the index file and your query is converted to upper case before a search begins--thus you don't have to worry about capitalization (although the way you enter data is the way it will display and appear in any ASCII file created by BIBL. - 5 - FIELDS (Subject vs Descriptor): Most fields are obvious, but you might not be familiar with the distinction we're making between subject and descriptors. Put the most important term in the subject field and other less useful but desired descriptive terms in the DESC: field. The DESCRIPTOR field uses a keyword index--wherein each word of the field is indexed. Caution: No word in the descriptor field can be longer than 20 characters (or it will be truncated to 20 characters in the index). The indexing algorithm considers a word to be anything between two blank spaces. If you have a compound term, include a '-' between the words so they'll be considered a single term (e.g., 'World-War-II' is considered 1 term while 'World War II' is three.). Up to 8 words in any one DESC field will be indexed. A single letter WILL NOT be indexed. Each 'word' must be longer than one character. CLASSIFICATION: Use the classification field for whatever you like but we envision it storing things like 'Book',' Journal Article', 'Review article', 'Newspaper' and so on. If you use a numbering scheme then that information could be stored there (as could location information). There are two ways under the EXPORT sub-menu to produce a report sorted on Classification number: Option [L] (4/1/2) and/or option [M] (User-Defines). II. SEARCHING THE DATABASE To search, press S at the main menu, then via the light bar select which field you wish to search (Author, Title, Subject, Note, etc.). Once you have selected the field you wish to search, a 'QUERY' box will appear. Enter the text you wish to locate in this box, at the 'Query >>' prompt. You may search text in ANY field of a BIBL record. Matches are made using your input as a stem; that is, if you enter SMI and SMITH exists, you'll get a match. Another way of saying this is 'implied truncation.' Note that while retrieval on indexed fields is very fast, searching non-indexed fields (e.g., line 3 of the note field) is much slower. On non-indexed fields, BIBL must read each record, comparing your query with the contents of the field. You may abort a non-indexed search by pressing any key to interrupt. On indexed field searches, if BIBL can not find a match for your query, it will display several index entries that come before and after where your query would have fallen in the index. - 6 - As your database grows, this type display will help you fine-tune your search query. If you want to abandon searching after you have selected a particular field to search, press RETURN instead of entering a search statement at the 'Query >>' prompt. You will be returned to the main menu. Use BOOLEAN descriptor search to search for more than 1 term in the Descriptor field. You may enter only 2 terms and they must be connected by either AND or OR. For example: COMPUTERS and HARDWARE is fine but COMPUTER HARDWARE AND TESTING will work only if the terms COMPUTER HARDWARE appear together in the descriptor field! This BOOLEAN search *DOES NOT* use the index so searching is slow. PRINTING? Whenever an individual record is displayed during the search function, you may print the record by pressing 'P'. III. EDITING/DELETING RECORDS IN THE DATABASE BIBL allows complete editing of any record in the file. To edit a record, locate the desired record via the Search function. When the record you wish to modify is displayed, press 'E' to enter the EDIT mode. As you first enter EDIT mode, the author's name field will be highlighted. If you want to change that field, enter new information. If you want to edit a different field, press RETURN until the highlighted area is in the field you want to change. When you have finished making changes, press ESC or press RETURN with line 4 of the note field highlighted. You will receive an 'OK to file (y/n)?' prompt. If you respond to the 'OK to File (y/n)?' prompt with: Y - The record (as displayed) will be filed in the database. The index file will be updated if your editing has changed an indexed field. N - Any changes made will be discarded. The original record redisplays. - 7 - You may also enter EDIT mode via the 'List records in the database' option from the main menu. The only difference between editing from this menu choice instead of SEARCH is that BIBL will display all records in the database, beginning with the first record. IV. SYSTEM MAINTENANCE The MAINTENANCE function offers several options: - Global Change - Rebuild Indexes - Call External Editor/Call Up Any ASCII files - Shell to DOS - Install Editor/Viewer - UnInstall Editor/Viewer A. GLOBAL CHANGE First, use the LIST SUBJECTS option (under EXPORT/VIEW) to see what subjects are used in your file. Select GLOBAL CHANGE from the Option Menu. You are allowed to make changes in the subject field only. How? 1. Enter the old text as it now appears in the BIBL records you want to change (case is not important, but a character for character match is required-- e.g., BaSeBaLL will match BASEBALL, but just entering 'BASE' won't work). 2. Enter the text you would like to have replace the old subject field's value (here case is important--as the text you enter here will be put in your records). 3. If desired, BIBL will run through your database, counting the number of records affected by the proposed change. We recommend this step since if the number is very high or very low, you'll have an idea that something might be wrong. 4. If you elect to make the change, BIBL will correct the appropriate record(s) then rebuild the subject index. B. REBUILDING INDEXES As mentioned earlier, when BIBL is first activated it checks to see if the database file (BIBL5.DAT) and the index file (BIBL5.IX) exist. If so, they are used; if not, they're created. - 8 - We include an index rebuild function to create new indexes from the database file on demand. You may never need this function, but if add records through the ASCII import function; take a power hit during data entry, or experience some other sort of hardware (disk) failure, the indexes can become invalid or corrupted. Rebuilding indexes will correct any problems of this sort. When rebuilding the indexes, BIBL provides a graph which shows the status of the effort (0%-100% complete for each index). Note: the graph appears only if the database size exceeds 10 records. If you experience SERIOUS problems with your database, run the utility program BIBL5RX...which rebuilds both the datafile and the indexes. C. CALL EXTERNAL EDITOR/CALL UP ASCII FILE You may view your savefile (QUERY.TXT) or any other ASCII file from within BIBL. The viewer built into BIBL is quite powerful. It responds to a mouse, and the following commands: F5 Zoom the view window to fill the screen ALT-F5 Resize the window (Press ALT-F5 then with the cursor keys size the window until it meets your needs, then press RETURN. CTRL-F5 Move the window. Press CTRL-F5 then move the window with the cursor arrow keys. Press RETURN when done PgUp/PgDn Move up and down in the document a screen at the time. CTRL PgUp/PgDn Move to the top or bottom of the document ESC or F10 Close the window and return to BIBL. If you have an external program linked to BIBL, that program is called and passed the name of the file you want to view. D. SHELL TO DOS BIBL allows you to drop out of the program momentarily and return to your DOS prompt. This option allows you to delete files, use a program like LIST to view a file, check disk space, or do other DOS-type things. BIBL provides a special prompt to remind you to enter the word EXIT to return to the program... When you type EXIT, BIBL will reactivate and check to see that the operating system is still defaulting to the sub-directory where your BIBL files (BIBL5.DAT and the indexes) are kept. If not, BIBL will change to that drive and directory before continuing. If BIBL is unable to change to the original sub-directory, you will receive a message to that effect...so you can manually issue the command (e.g., CD\BIBL <cr>) from the DOS prompt. During testing of this procedure, the only time we could thwart BIBL's ability to return to the original directory was when we erased it while at the DOS prompt! - 9 - E. INSTALL EDITOR/VIEWER BIBL allows you to specify some program other than BIBL to handle viewing of your save file or other text files. If you elect to use this option, you should select a program that is small (like the widely-available shareware file-viewer LIST (LIST.COM)). Whichever program you choose, it will have to run in the amount of memory left over after BIBL is loaded. So unless you have the registered version, don't bother trying to use WordPerfect. Also, the program you use must be capable of accepting a file name as a command line argument, e.g., LIST filename <cr> BIBL will send the name of your external program (drive, path, program name and extension) to DOS as well as the name of the file (drive, path, filename, and extension). This allows you to access an external program on another drive if desired. If you have an external program defined, BIBL changes the file maintenance menu prompt from "CALL UP AN ASCII FILE" to "CALL EXTERNAL EDITOR/VIEWER" BIBL creates a simple configuration file (BIBL.CFG) when an external viewer/editor is defined. If you want to remove the editor/viewer altogether, just delete the BIBL.CFG file. If you later install another package, BIBL will create the configuration file again. If BIBL encounters a problem (too little memory, invalid name for the viewer/editor program, viewer/editor not found in path, etc.), it will just ignore the request and return to the main menu. [R] The Registered version of BIBL goes an extra step to [R] increase your flexibility in installing an editor/viewer. In [R] addition to compressing the memory heap (as in the Shareware [R] version), BIBL also swaps most of itself out to disk (or EMS [R] if available), freeing up a great deal more system memory your [R] editor/viewer. EMS will be automatically detected and used if [R] available, otherwise the swap is to disk. While the program [R] normally requires 350K or more to run, after compressing [R] itself and swapping out, only a 55-65K kernel of BIBL remains [R] in memory--enabling you to use a very large program (e.g., [R] WordPerfect) as your editor/viewer. When the external program [R] finishes, BIBL returns! - 10 - V. OUTPUT OPTIONS / REPORTS / BIBLIOGRAPHIES While BIBL offers only limited print support, it will dump your database to disk in an ASCII file--which you can then edit and print using your favorite word processor. Blank fields do not appear in the ASCII files BIBL can create (the exception being DELIMITED format). You may select Author, Title, Subject, Delimited or the order records appear in the database. Note that each time you call the dump to disk routine it overwrites any previously created file. Here is a list of the files created via the Export function. Where you are given the option of naming the file, you should use a *.TXT extension when possible. This will allow you to see all available export files under the CALL EXTERNAL EDITOR function when you accept the default *.TXT mask. Content Name BIBL will give ASCII file Author AUTHLIST.TXT (sorted by author, then title) Title TITLLIST.TXT Subject SUBJLIST.TXT Delimited BIBLDLM.TXT Bibliographies User names this file. Registered version also offers option of using SOFT RETURNS. [Index View/Dump] Keyword List KEYWORD.TXT Extract Titles (Title+Author) TIBRIEF.TXT List of Subjects (Subj+Title) SUBRIEF.TXT List of Authors (Author+Title) AUBRIEF.TXT Other 1/2/4 (Author/Title/Class) ATCLIST.TXT 4/1/2 (Class/Author/Title) CATLIST.TXT User-Defined User names this file. WP format (soft returns) available. Here is a sample of the ATCLIST.TXT file...note that fields will be truncated in this and the CATLIST file: Author Title Class Bevilacqua, Ann F. Hypertext: Behind the Hype. article Boswell, Thomas The Heart of the Order book Brandt, Scott Authority Files for Microcomputer article Bratley, Paul and Choue Processing Truncated Terms in Doc Box 3,Folder 9 Byrne, Alex and Mary Mi Improving OPAC Subject Access: Th Box 4,Folder 2 Carroll, David M. And O Bibliographic Pattern Matching Us article - 11 - BIBLIOGRAPHIES A rudimentary bibliography generator, BIBL will create ASCII text files (in full record, annotated, or brief form) for all records that contain your search string. You tell BIBL what field you want to search, and what text you are seeking. BIBL then produces an ASCII file of all records that contain the text you entered. [R] Registered version of BIBL will also create output using soft [R] returns (instead of ASCII hard returns) after each line. Annotated form will produce a listing with author, title, publisher and the notes fields. Brief includes only the author, title, and publisher field. Below, a sample 'annotated' reference appears: Bratley, Paul and Choueka, Yaacov Processing Truncated Terms in Document Retrieval Systems. Information Processing and Management v18 n5 p257-66 1982 Presents uniform and efficient approach for processing all truncated query terms in information retrieval which requires one disk access to obtain from the permuted dictionary all strings represented by truncated term. The problem of the overhead storage required to implement the permuted dictionary is discussed. Fifteen references. You assign the name for the bibliography output file. If the name is already in use, BIBL asks you to use another name. Note that using the Word Processing [WP] format option will produce a citation where fields follow one another on a line. A hard return follows the PUBL field. Bratley, Paul and Choueka, Yaacov. Processing Truncated Terms in Document Retrieval Systems. Information Processing and Management. v18 n5 p257-66. 1982. 'Smart' Punctuation [WP format] [R] As BIBL creates your bibliography, it will check to see whether [R] each field ends with punctuation. If so, the existing [R] punctuation will be written to your output file. If not, BIBL [R] will add periods after each field. This saves you having to [R] use end-of-field punctuation in your BIBL database entry. DELIMITED FORMAT Delimited format is used when you want to move your BIBL database to dBASE or some other database system. The next few paragraphs point out a few things you should be aware of: - 12 - Note that in delimited format BIBL will change any quotation mark that appears in the Title, Descriptor, or Note fields to a single quote--to preserve the exported data's integrity. If any double quotes were to appear in the exported data (that is, anywhere other than between the fields), the the importing program might not process the data correctly. For example, if you have: Jones is author of the article, "This is My Life's Work." in your note field, under delimited format, BIBL will export: "Jones is author of the article, 'This is My Life's Work.'" A CR/LF appears at the end of each record. dBASE will accept this for input if you first set up a dBASE file with the proper structure. Use the field lengths as they appear at the end of this documentation. With the database structure created activate dBASE and issue the following command: . USE MYBOOKS <cr> . APPEND FROM BIBLDLM.TXT DELIM <cr> LIST SUBJECTS/LIST DESCRIPTORS (Keywords) You should use these export functions periodically to check the uniformity of your subject headings and descriptor fields. For example, if your list shows you have 10 items under computer and 1 under computers, you should edit the COMPUTERS entry (changing it to COMPUTER). As an aid in helping you identify the records, a bit of the title is included with each entry. Note that there is an entry in the list for each heading in a record (if you have 10 records with the subject BASEBALL, you'll get 10 entries for BASEBALL in the SUBJECTS.TXT file). Related Topic: Send To Disk. Beyond creating large reports, during any search you may elect to send a copy of a single record to an ASCII file (QUERY.TXT). Each time you press 'S' a copy is appended to this file. When you are finished with the file, delete it (via DOS) or rename it. Then when you next send a record to disk, BIBL will create a new copy of QUERY.TXT. The opening menu screen for BIBL always reports on the existence of a SAVEFILE. It may be deleted during Rebuild Indexes or via the DOS Del command within the SHELL TO DOS function. - 13 - USAGE NOTES The following section covers a few uses for BIBL then focuses particular attention on using BIBL with WordPerfect. A. What some other users are doing with BIBL: - maintain an online index to your personal book collection. - track magazine articles you read and want to remember. - in a library, BIBL can be used to provide an index of your vertical file (for non-library types, a vertical file is usually a filing cabinet of clippings, brochures, and the like). - use BIBL instead of 3x5 cards for research. When you're done, it can create a bibliography for you. - keep track of reserve reading materials. The '/P' (OPAC) switch is nice here, since other users can read but not modify your database. - Manage your office library. If you have branches, send them a copy of BIBL5.EXE and your *.DAT and *.IX file. They can use the SEND TO DISK option to create a list of materials they'd like you to send to the branch. B. Using WordPefect (5.0 or 5.1) as your external editor (or viewer or printer). [R] While BIBL does not possess a direct interface to WordPerfect [R] it does work particularly well with that word processor. [R] Follow the sequence below to install WordPerfect as your [R] external editor. [R] Note: the sequence is the same for any word-processor...just [R] be sure that the program accepts a filename to edit on the [R] command line (e.g., WP MYFILE [RETURN] on the DOS command line [R] will start WordPerfect and load a file named MYFILE. 1. Select MAINTENANCE from the BIBL main menu (press M) 2. Press I (Install Editor/Viewer). 3. Enter the full path name to your copy of WP.EXE (e.g., C:\WP51\WP.EXE). [R] Now, when you select CALL UP ASCII FILE under the MAINTENANCE option, [R] BIBL will load WordPerfect and pass along the name of the file you [R] want to view, edit or print. When you are finished with the document, [R] press F7 to save and then exit WordPerfect...you will be returned to [R] BIBL. The file you worked on is stored on the drive and sub-directory [R] where BIBL5.EXE resides. - 14 - C. Using WordPerfect with the SHAREWARE version of BIBL. While WordPerfect is too large to use as an external editor, the [WP] format option (which uses soft returns) is still very useful with WordPerfect. The [WP] format option is available under option [M] (User-Selects) of the EXPORT menu (and for registered users, under option [D] (Bibliographies) as well). D. Using BIBL's [WP] format with WordPefect. Here is how you could create a WordPerfect-ready version of your database, (printing author, title and publisher fields), sorted by Author, then title: 1. Press E on the BIBL main menu (EXPORT). 2. Press M (user-selects). 3. Answer 'Y' that you want to continue. 4. Enter 123 and press return (to indicate that you want fields one (author), two (title) and three (publisher). 5. Enter 'Y' to indicate that you're satisfied with these fields. 6. Enter 1 to indicate that sort should be on author (it will actually be on author, then title within author). 7. Enter 'E' to indicate that you want [WP] format. 8. Enter the name you want to give your output file. If you are using the SHAREWARE version of BIBL, quit the program, copy the file you just created to your WordPerfect sub-directory, then type WP xxxx.xx (where xxxx.xx is your file) at the DOS prompt. [R] If you are using the REGISTERED VERSION and have installed WordPerfect [R] as your External Editor, once BIBL finishes making your file and returns [R] to the main menu, press M (for Maintenance), Then press C to 'CALL [R] External Editor, enter the name you gave the file in step 8 (or just [R] hit return and pick from the *.TXT files displayed), then sit back as [R] BIBL compresses itself, then loads WordPerfect (passing along the [R] name of your file). If you need to reset your margins, go to the top of the document and press SHIFT-F8, then L (for Line), then M for margins. - 15 - E. Modifying HELP display (INFORMATION on the main menu). BIBL5 displays the file BIBL5.DOC when I is pressed on the main menu. If you want to change the help display file, just rename ANY ascii file to BIBL5.DOC and BIBL5 will display it... Be sure to make a backup copy of this documentation file before you use the name on another file! Technical Specs: 1. Memory required. BIBL requires a minimum of 350K RAM to operate. If you have more, then more will be available when you Shell to DOS, and to load an external program. [R] Additional RAM (beyond 330K) will also improve performance [R] of the Registered Version of the program. BIBL will use [R] 20% of available RAM after 330K for in-memory index storage. [R] This will speed retrieval, re-indexing, etc. 2. Using dBASE (structure of record) dBASE structure for a BIBL record (use this to set up a dBASE file which you will then append to using BIBL's 'delimited' export function). You may call your fields anything you like but they must be this length, and in this order: Fieldname Length Type AUTHOR1 70 C AUTHOR2 70 C TITLE1 70 C TITLE2 70 C TITLE3 70 C PUBLISHER 70 C CLASS 40 C SUBJECT 30 C flag1 1 C flag2 1 C flag3 1 C value 7 C DESC 60 C NOTE1 70 C NOTE2 70 C NOTE3 70 C NOTE4 70 C NOTE5 70 C NOTE6 70 C - 16 - PASCAL structure for a BIBL record: bookrec = RECORD recordstatus : longint; author1 : string[70]; author2 : string[70]; Title1 : string[70]; title2 : STRING[70]; title3 : string[70]; publ : STRING[70]; class : STRING[40]; subject1 : string[30]; subject2 : STRING[60]; flag1 : char; flag2 : char; flag3 : char; value : string[7]; note1 : STRING[70]; note2 : STRING[70]; note3 : STRING[70]; note4 : STRING[70]; note5 : STRING[70]; note6 : STRING[70]; END; Indexes (the following keys are maintained in BIBL5.IX): Author - first 20 characters of the field (stored upper case) Title - first 25 characters of the field (stored upper case) Subject - all 30 characters of the subject1 field (stored upper case) Descriptor - first each word of the field is extracted (a word being a string of characters separated by a space or comma). Up to 20 characters of each 'word' is indexed. Up to 8 words from any one line are indexed. If you have 9 words on the line, the ninth is ignored. IMPORTANT: place a '-' between words you want BIBL to treat as a single entry. A fifth index is reserved for 'on-the-fly' reports (bibliographies, sort on publisher or class field, etc). Data stored in this index is compressed (to allow larger text values to be represented. The key length is 15 characters although with data compression, 20 characters are used to build the key). During bibliography production (Option D on Export Menu), the key value for this fifth index is: author(14 characters)+title (6 characters) which yields an author/title sort. During User-Defined output (Option M on Export Menu), with a sort on the CLASS field (field #4), the sort key is class(15 characters)+ author(5 characters), to yield a class/author sort. If publisher field sort is selected for Option M, then 20 characters of the publisher field are used to generate the key. - 17 - Questions, comments, complaints, encouragement??? Contact: Clyde W. Grotophorst, Route 1, Box 296, Hamilton, VA 22068 (703) 323-2317 or call the GMUtant OnLine BBS (703) 323-3100 and leave a comment for the Sysop. The Bulletin Board is your source for BIBL updates. Registered users may download other BIBL utilities from the board.